Requirements and recommendations for manuscripts
The material you submit for publication must be the final, linguistically and formally correct version.
It should preferably be in a single Word document (.doc, .docx or .rtf format), while larger appendices or previously published papers are submitted in separate files.
The reverse of the title page includes information relating to the publication: editor, translator, designer, illustrator, reviewers (if their names are disclosed), authors of photos or photo credits, funders/supporters, ISBN/ISSN (supplied by the UT Press), etc.
The text should preferably be typed in Times New Roman, 12 pt font size (10 pt for footnotes), with single line spacing. The final choice of typeface for the printed publication or e-publication depends on the style of the series or the journal or, in the case of individual works, on the agreement between the publisher and the author.
The parts of the text must be in an appropriate order. The style of headings, subheadings and paragraphs must be consistent. If text (e.g. headings) needs to be centred on the page, use centre alignment, not the spaces or the tab key.
There must not be more than one space between words. A nonbreaking space may be used if you want letters or words separated by a space to remain on the same line (e.g., the abbreviation p. and the following page number). Take care, however, not to use it where it is unnecessary.
Paragraph breaks (with the Enter key) are only used at the end of a paragraph, not within it.
Tables are formatted using the text editor’s table function. Tables are not inserted as images and must not be formatted using the space bar or the tab key.
For indentation, the first-line indent function is used; do not use the space bar or the tab key for indent. A blank line may be left between longer paragraphs of different content. Usually, no indent is used at the beginning of a paragraph that starts after a blank line.
To highlight words in a text, using bold or italics is recommended. If you want to use expanded spacing between characters, change the spacing under the font function (Font → Spacing → Expanded). Do not use spaces between characters.
No space is used before a punctuation mark closing a clause or a sentence, but a space follows the punctuation mark. There are no spaces between paired punctuation marks (quotation marks, brackets) and the text between them. (Please note! Different rules are applied to spaces in texts in the French language.)
Besides the hyphen (-), a midsize en dash (–) may be used in the text. Inserting an en dash is easy with the keyboard shortcut Ctrl + [NumPad -] or Alt + 0150. En dash is used for ranges or to replace the word to or until: Years 5–7; 8–10 km; pp. 120–142. In this case, there is no space before or after the dash. When used for parenthesis – e.g. as a separator in a complex sentence like this – there is a space before and after the dash. Sometimes, the long em dash (—) is used for parenthesis, traditionally without a space before or after the dash. In modern typography, however, the em dash is increasingly being replaced by an en dash with a space before and after it.
Listed items can be numbered (e.g. 1, 2, 3, ...), lettered (e.g. a, b, c, ...) or bulleted. More information about lists is available, for example, in the APA Style.
The text must not include comments.
Quotes may be included in a longer paragraph or as a separate paragraph. Quotes within a paragraph are generally short (up to a few lines) and usually in quotation marks. Italics are not used as a rule. Longer quotes are written in a separate paragraph, indented relative to the main text and in a smaller font. Quotation marks are not used for a quote presented as a separate paragraph.
A consistent in-text referencing system and reference list format are used throughout the text. It can vary depending on the requirements of the book series or journal. The APA (American Psychological Association), MLA (Modern Language Association) and the Chicago Manual of Style referencing styles are the best known internationally. Estonian publications often use their own styles or adaptations of international styles.
Generally, the reference list should include the author’s name, the full title, the place of publication, the publisher, and the year of publication. Titles of books, collections, journals and newspapers are usually written in italics, titles of articles in regular text, sometimes in quotation marks.
Example 1. Kasik, R. Stahli mantlipärijad. Tartu: Tartu Ülikooli Kirjastus, 2011.
Hint, M. Eesti riik on eesti keele ja eesti kultuuri kaitse all. Õpetajate Leht, 1 April 2011.
Example 2. Kasik, R. (2011). Stahli mantlipärijad. Tartu: Tartu Ülikooli Kirjastus.
Hint, M. (2011). Eesti riik on eesti keele ja eesti kultuuri kaitse all. Õpetajate Leht, 1 April.
Kaufman, K. A., Glass, C. R., & Pineau, T. R. (2018). Mindful sport performance enhancement: Mental training for athletes and coaches. American Psychological Association. https://doi.org/10.1037/0000048-000
Nicholl, K. (2020, May). A royal spark. Vanity Fair, 62(5), 56–65, 100.
All of the above applies when referring to electronic sources, but the date of viewing or accessing the source is added. If the publication has a DOI (digital object identifier), the date of viewing or accessing is not added. While earlier, the DOI was written in an abbreviated form (e.g. doi:10.12697/smp.2020.7.2.02), the current recommendation is to write the full URL link.
Example: https://doi.org/10.12697/smp.2020.7.2.02
Write the DOIs in a consistent format throughout the text, i.e. change the previously used short forms and forms starting with http://dx.doi.org/... to the current standard form starting with https://doi.org/... For further information, see https://www.crossref.org/display-guidelines/.
Photos, logos and graphics are placed in the file in the appropriate places. Drawings and images must also be submitted separately as raw files (.tif, .jpg), and vector graphics are submitted as vector files (.wmf, .ai, .eps, .cdr, .pdf). If the scale of the drawings and photos is 1: 1, the resolution should be at least 300 dpi. The author must have the right to use the drawings and photographs.
Additional recommendations for doctoral theses
The reverse of the title page in doctoral theses of the University of Tartu is completed according to the requirements of the faculty or institute. As a rule, it must include the following information:
- name of the department or institute,
- information on the council resolution allowing the thesis to be defended,
- supervisor(s),
- opponent(s),
- time and place of the defence meeting,
- information on grants and logos, if applicable,
- note on copyright,
- ISSN and ISBN,
- name and website of the publisher.
Example in English
Institute of History and Archaeology, Faculty of Arts and Humanities, University of Tartu, Estonia
This doctoral thesis was accepted for defending the degree of Doctor of Philosophy (in Archaeology) on [day, month, year] by the council of the Institute of History and Archaeology, University of Tartu.
Supervisor(s): [job title and name, research institution in brackets]
Opponent(s): [job title and name, research institution in brackets]
Defence meeting: [day, month, year, time and place]
This research was supported by [information on grants and required logos].
ISSN and ISBN [supplied by the publisher]
Copyright: [name and year]
University of Tartu Press
Previously published research publications are submitted as separate PDF files, unpublished articles as Word files. Unless otherwise stated in the contract, the doctoral student must have the right to publish the articles.
If LaTeX has been used for writing the thesis, the material must be submitted for layout as a PDF file. A suitable LaTeX template is shown here: https://www.overleaf.com/latex/templates/unitartucs-phd-template/hmxdhtwgvzvm.
To ensure smooth cooperation, it is advisable to inform the publisher as early as possible about any specific requirements or the specific nature of the material.
